ALA/ALVRE Research Grant
AMERICAN LARYNGOLOGICAL ASSOCIATION/
AMERICAN LARYNGOLOGICAL VOICE AND RESEARCH EDUCATION FOUNDATION
GRANT POLICIES
PURPOSE
The purpose of this award is to support basic, translational, or clinical research projects in laryngology, voice, outcomes, and related subjects.
ELIGIBILITY
Candidates for this award should be otolaryngologists who have completed their training at an ACGME accredited program in otolaryngology - head and neck surgery. The principal investigator should be a physician faculty member of a recognized department, division, or section of otolaryngology-head and neck surgery. Previous ALA or AAO-HNS Foundation research grant recipients are eligible to compete for this grant. However, candidates who have successfully obtained funding from a private or federal funding agency for the same research are ineligible. Candidates who have applied for support of the same research from other funding sources, and who are notified of an award from both another agency and from ALA must choose only one of the awards.
CONDITIONS
Research supported by this award should be specifically directed toward the pathogenesis, pathophysiology, diagnosis, prevention, or treatment of diseases, disorders, or conditions of the larynx and may be either basic or clinical/translational in approach. While not specifically required, proposals which aim to introduce new knowledge and methodology from other disciplines to research in laryngology or neurolaryngology, or which demonstrate collaborative effort with members of other related disciplines are encouraged.
Projects must be designed so as to yield useful information within the period of award, but priority will be given to projects that are also innovative with promise to develop into new long-range or expanded research programs capable of attracting funding from other sources. The grant application must be accompanied by letters of support from the Chair of the candidate’s academic department. These letters are to indicate a general level of support of the applicant, and to demonstrate the fact that the Department will make time, space, and other resources accessible for completion of the project.
TERMS
1. Amount: $10,000 maximum. The foundation will consider requests to cover travel expenses up to $1000 for the principal investigator to present his/her results at the ALA annual meeting.
2. Period: 12 months, non-renewable
3. Use of Funds: A detailed budget and budget justification constitute part of the application and will be evaluated as part of the review process. Funding may not be used to support the Principal Investigator’s salary during the period of the award. Salary for professionals and capital equipment shall be excluded. The ALA will not pay institutional (indirect) costs for this very modest award.
4. Review: Applications will be reviewed by members of the Centralized Otolaryngology Research Efforts (CORE) Study Section, composed of ALA members designated for the Study Section, and members of the AAO-HNSF Research Grants and Prizes Subcommittee. Recommendations for funding must be approved by the ALA Council.
5. Notification: Letters of notification will be sent within six weeks of the grant review meeting. Please do not call the AAO-HNSF or ALA office prior to that time to inquire about results.
6. Start Date: The recipient of the ALVRE Research Grant will be announced publicly at the closest AAO-HNS Foundation Annual Meeting immediately following the award. The award may be activated as early as July 1 of the year of award, but no later than January 1 of the following year.
FORMAT
Applications are in a similar format to the National Institutes of Health. All applications must be completed and submitted online through Proposal Central at https://proposalcentral.altum.com. The final page of this document includes a general outline of what will be required.
SIGNATURES
The Principal Investigator, Department Chairman, and Institution official are required to sign the original grant application (all signatures must appear on copies). The ALVRE research grant is legally awarded to the institution with which the Principal Investigator is affiliated, not to the investigator or his/her Division or Department. For this reason, it is very important that applicants comply with their home institution’s policies on pre-submission processing of grant applications. This can take time, so it is wise to plan ahead, allowing adequate time for processing and approvals. Applicants are advised to consult their institution’s offices of research administration or sponsored projects for information on processing requirements for an application prior to its submission.
APPROVALS
If the proposed research involves human subjects or vertebrate animals at any time, the project must be reviewed and approved by the appropriate Institutional Review Board (IRB) or Animal Care and Use Committee (IACUC). This approval should be obtained prior to submission and submitted with the application. If such approval is unavoidably delayed, enter “pending” instead of the approval date.
Grant applications which are not supported by evidence of the appropriate IRB or IACUC approvals will not receive funding until such approval letters are submitted. In no case may the project start be delayed beyond January 1, 2004. Any changes in the proposed work required by an IRB or IACUC to secure approval must be submitted to the ALVRE with the follow-up certification, prior to review or after the work is in progress.
LETTER OF INTENT
All applicants must submit a Letter of Intent online no later than midnight Eastern Standard Time December 15. The letter of intent includes the title of the project, the principal investigator, and an abstract of the work. This will facilitate planning review requirements. See the proposalCENTRAL website (https://proposalcentral.altum.com) to begin the letter of intent process.
RECEIPT DATE
Allow yourself enough time to have the appropriate individuals review your application. Once your application is complete, print your cover page and have all of the necessary individuals sign. Keep in mind that it may take a few days to obtain all of the necessary signatures. The CORE grants program is paperless, so no hard copies of the signature page are to be mailed. Once all signatures have been obtained, you should scan the document and upload the .pdf to the system and retain the original for your files if needed. Once the signature page has been uploaded, run the checks within the system and click ‘SUBMIT.’ You will receive a confirmation email indicating that your proposal has officially been submitted.
ALL materials must be submitted online by midnight, Eastern Standard Time, January 15, 2009.
FOLLOW-UP
In carrying out its stewardship of research programs, the ALVRE may request information essential to an assessment of the effectiveness of this program. Accordingly, the recipient is hereby notified that s/he may be contacted after the completion of the award for periodic updates on various aspects of employment history, publications, support from research grants or contracts, honors and awards, professional activities, and other information helpful in evaluating the impact of the program.
REPORTING REQUIREMENTS
Recipients of the ALA/ALVRE Grant are required to complete an interim report at 6-months. Within 30- days of the completion of the project, the awardee will submit a final report suitable for publication. The ALA shall have the right of first refusal as regards to publishing the results of investigations supported by this award. A final financial report must be submitted within 90 days of the close of the project.
Any publications resulting from a project supported with the award shall acknowledge the contribution of the ALA/ALVRE Grant.
GRANT CHECK LIST
TIP: When completing the LOI and Application, be sure to save each page before selecting ‘Next.’
I. CREATE/UPDATE PROFESSIONAL PROFILE
• Contact Information
• Degrees
• Research Interests
• Personal Data for Application
• Biosketch
• Enable others to access your profile
• Account information (link to existing or create Institutional Profile)
II. CREATE LETTER OF INTENT (LOI)
1) Project Title (Do not exceed 80 characters)
2) Grant access to key personnel from your institution
3) Applicant/PI (Pre-populated from your Professional Profile)
4) Institution & Contacts (Pre-populated from your Professional Profile)
5) Abstract (2,000 characters max, including spaces. Text only. No special characters or
formatting)
6) Select key words to describe your project (this assist us with selecting appropriate reviewers)
7) Validate that everything has been completed for the LOI
8) Submit. Receive confirmation email entitled ‘LOI to American Academy of Otolaryngology has
been Submitted’
SUBMIT LOI BY DECEMBER 15, 2008
III. COMPLETE APPLICATION
1. Receive email entitled ‘LOI to American Academy of Otolaryngology has been Approved.’
This is your signal that you can begin the on-line application.
2. Title Page Some information pre-populated from the LOI
a. Is this a resubmitted application from a previous year? If yes, explain what has been
changed.
b. Other sources of funding? If yes, identify sources.
c. Total amount being requested for the entire project?
d. Proposed start and stop dates
3. Download Instructions and Templates to help guide you through the application process
4. Enable other users to access the application
5. Applicant/PI Most information pre-populated from Professional Profile
a. % effort proposed for PI on this project.
6. Institution & Contacts Some information pre-populated from Institutional profile
a. Email for Signing Official
b. Email for Financial Officer
c. Email for Department Head
7. Key Personnel
8. Abstract Already completed as part of the LOI
9. Assurances & Certifications (use of Human Subjects, Vertebrate Animals or involvement of
Recombinant DNA?
10. Research Plan & Other Attachments
a. Research Plan not to exceed 10-pages
b. Budget & Budget Justification not to exceed 4-pages
c. PI Biosketch
d. Resources & Environment
e. Abstract
f. Department Head Letter
g. Other support (letters of support from all key personnel)
11. PI Private and Demographic Info Pre-populated from Professional Profile
12. Cover Sheet (pre-populated from grant application, all necessary institution authorities and
department head must sign and the document will need to be scanned and re-uploaded to
the system)
13. Run the system checks and receive no errors
14. Submit application
15. Receive confirmation email that the application has been officially submitted
SUBMIT APPLICATION BY JANUARY 15, 2009